Yesterday I got an e-mail from a Tasks Pro™ customer who wanted to know how to be able to make tasks he creates visible to groups he isn’t a member of¹.

My initial reaction was that this wasn’t possible, that he had to be a member of the groups to give them access². However, before I could send that reply, he sent a follow-up explaining he had found out how to to do it.

I’d actually thought about this problem a long time ago and implemented a solution. In the Server Settings there is a “Users can only see groups they are a member of” option. If this is unchecked, users can make tasks they create visible to any group.

This is off by default because (based on the feedback I’ve received) it is fairly common for folks to give their client accounts in their Tasks Pro installation and they don’t want the client to be able to even see that other client exist in the system³.

I’ve tried hard to keep the initial user experience for Tasks Pro™ and Tasks as simple and easy as possible as I’ve been adding features for the last two and a half years, but in that time I’ve packed in quite a bit of functionality as well. 🙂

1. Groups are like per-task access permissions, so you can make tasks visible to your engineering group but not your sales group, etc. [back]
2. You do have to be in a group with a user to assign a task to that user. [back]
3. A group would commonly be a client. [back]

This post is part of the project: Tasks Pro™. View the project timeline for more context on this post.